Staff Paralegal - Chicago

Community Tax, LLC

Job Description

Job Summary: 

The Staff Paralegal position requires a skilled, independent legal paraprofessional to support a corporate legal department.

  • Community Tax LLC is a national leader in the discipline of tax resolution.  This position supports an internal legal and compliance function of four full-time lawyers – and over a dozen embedded compliance liaisons across functions.
  • The individual hired for this position will provide support for attorneys in handling day-to-day administration of the firm’s legal and compliance function. The work involves, among other things, factual research; maintaining departmental records and responding to internal and external inquiries; coordinating work between functions members; extensive document review and editing of documents; and liaising with outside vendors, including external counsel.

Job Responsibilities:

This position is responsible for the daily support of a team of four lawyers and over a dozen embedded compliance liaisons across functions. Accordingly, the Staff Paralegal will be expected to:

            Investigation and Research

  • Develop operational understanding of the Company’s various functions.
  • Develop trusted relationships with compliance liaisons from across those various functions.
  • Engage in initial investigation and research of legal and compliance issues in the various functions.
  • Upon developing an understanding of the Company’s various functions, provide actionable summaries of the business issue at play and, upon instruction from the business’ attorneys, provide first draft analysis as to business solutions consistent with legal and compliance prerogatives.
  • In cooperation with the firm’s People function, conduct and facilitate, as necessary, workplace investigations, conflict resolution, and mediation, consistent with legal requirements and firm values.

            Maintaining Departmental Records and Responding to Inquiries

  • Take ownership of and organize departmental filing system with input and direction from the function’s lawyers.
  • Manage paperwork flow for the function and create first draft responses for the function’s lawyers.
  • Serve as primary intake for inflow matters, in tandem with the function’s lawyers.
  • Leverage technology, as necessary, for purposes of proper maintenance, storage, and production of business records in support of compliance efforts.         

              Coordinating Work within Function

  •  Practice ownership of the function’s calendar and scheduling, serving as a project manager of sorts.
  • Deliver daily briefings to the Director of Compliance/ General Counsel on daily, weekly, monthly, and quarterly priorities – and the current progress as to same.

            Document Review and Editing

  • Review of function work product as well as in-flow submissions from other functions.
  • Providing first drafts of common documents, under review by Company attorneys.
  • Editing of documents from business partners that require Compliance’s review, under review by Company attorneys.
  • Establish and implement scheduled review and audit of all form and policy documents, working in tandem with internal and external legal counsel when necessary.
  • Plan and execute regular training and dialogue sessions on pertinent points of Compliance.
  • Leverage technology, as necessary, for purposes of proper maintenance, storage, and production of business records in support of Compliance efforts.

             Liaising with outside vendors, including external counsel

  • Coordinate with outside vendors, including external counsel, on joint projects.
  • Review legal bills, track spend and allocate fees across the respective functions, and process for payment.

Experience, Education, and Skill Requirements:

Minimum of three to five years of relevant experience required;

  • Formal paralegal accreditation required;
  • Two year degree required;
  • Spanish fluency preferred;
  • Competence and facility with Westlaw and/or LexisNexis required;
  • Proficiency with Microsoft Office (including Excel) required;
  • Familiar with e-signature platforms such as DocuSign required;
  • Ability to work with professionals at all levels required;
  • Strong verbal and written skills required;
  • Process and/or project management skills desirable; and
  • Self-sufficient and able to work with little direct supervision required.

Job Requirements

 

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