Legal Secretary/Assistant

Special Counsel

Job Description

Special Counsel is recruiting a legal secretary/assistant to support 3-4 attorneys at a Chicago law firm.  This is an on-site position, hours are 9-5 with a 1/2 hour lunch, which is provided by the firm.
Responsibilities:



  • Prepares, edits and proofreads a variety of documents (correspondence, agreements, pleadings and discovery)

  • Prepares court filings (make copies for filing, service copies)

  • Files documents with various courts (traditional and e-filings).

  • Prepares documents for mandatory e-filing for State and Federal courts (create pdf file; convert pdf file to a searchable document; bookmark all exhibits).

  • Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy.

  • Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.).

  • Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.

  • Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.


  • Qualifications:



  • Previous law firm experience (5-10 years)

  • Exceptional organization skills.

  • Excellent writing and communication skills.

  • Ability to multitask and prioritize workload.

  • Teamwork oriented.

  • Proficient in Microsoft Office programs.

  • Knowledge of legal terminology and principles.

  • Ability to analyze legal documents and ensure accuracy.

  • Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

  • Ability to work independently and to carry out assignments to completion with limited guidance.


  • Would you like to learn more about the Legal Secretary/Assistant position that Special Counsel is recruiting for in Chicago, IL?  If so, then please submit your resume below.  Or, visit our website at www.specialcounsel.com to apply or consider other available opportunities with us.
     




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    Job Requirements

     

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