Senior Administrator, Procurement

Chicago Transit Authority

Job Description

POSITION SUMMARY
Under general supervision, handles all purchasing and related contract administration activities within an area of the department, procuring the goods and services necessary for the daily operations of the Authority, maintenance of its rolling stock and physical plant, and construction of capital projects.

Job Requirements

PRIMARY RESPONSIBILITIES

  • Acts as main point of contact with contractors while handling complex and/or multimillion-dollar procurements. 
    • Prepares bid proposals (including Invitations for Bids, Requests for Proposals, and Letters of Interest and Qualifications).
    • Reviews contractor responses and uses comparative data to perform analysis of cost effectiveness.
    • Negotiates contracts and change orders.
    • Prepares recommendations for contract awards, change orders, amendments, ordinances, intergovernmental agreements, etc. in accordance with all applicable laws and Authority regulations.
  • Performs preliminary administrative functions in preparation of procurement negotiations.
    • Reviews contract specifications.
    • Conducts pre-bid and pre-award meetings.
    • Determines responsiveness and responsibility of bidders.
    • Coordinates contractual approvals with responsible departments.
  • Analyzes purchase requisitions to determine proper procurement method and determines the accuracy and quality of the description of goods and services.
  • Generates correspondence concerning over shipments, delivery shortages, changes in descriptions, substitutions, and expedites delivery of materials or services.
  • Researches marketplace to identify new products, technologies, and services required by the Authority to support new and ongoing projects.  Reports to management and user departments on new developments that are applicable to Authority.
  • Meets with vendors, visits vendor facilities, and maintains a file of current product catalogs and price schedules.
  • Prepares requests for concurrence and approval from funding on procurements as necessary.
  • Chairs evaluation, selection, and negotiation committees to obtain professional consulting services as directed.
  • Performs related duties as assigned.
 
MANAGEMENT RESPONSIBILITIES
Reporting to this position may include the following jobs:
Job Title
•             None
 
CHALLENGES
•             Ensuring all procurement activities are completed expeditiously and in accordance with all applicable laws and regulations.
 
EDUCATION/EXPERIENCE REQUIREMENTS
•             Bachelor’s degree in Business Administration or Engineering, plus five (5) years of experience in procurement and/or purchasing, or an equivalent combination of education and experience.
•             Construction and/or rolling stock experience preferred.
 
PHYSICAL REQUIREMENTS
•             Requires sitting extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.
 
KNOWLEDGE, SKILLS, AND ABILITIES
•             Working knowledge of the Microsoft Office Suite and the applications of these products in support of Purchasing activities.
•             Working knowledge of Federal, State, and Local procurement regulations and guidelines.
•             General knowledge and understanding of formal and informal bidding procedures and the legal implications and requirements of both.
•             General knowledge of standard price and purchasing reference sources for transit materials, supplies and equipment.
•             Strong verbal and written communication skills.
•             Strong skill in operating a computer and job-related software (Windows, Oracle, etc.).
•             Intermediate skill in reading and interpreting specifications, plans, drawings and purchase requests.
•             Ability to analyze requisitions and relate them to current and future needs.
•             Ability to prepare clear and concise written reports and correspondence.
•             Ability to establish and maintain effective working relationships with those contacted in the course of the work.
•             Ability to work independently and take initiative on project next steps and follow up to ensure projects are kept moving forward.
•             Ability to manage complex projects that require significant attention to detail.
•             Ability to follow direction from management and ask necessary questions to complete a specific task.
•             Ability to be a team player who is eager to learn and perform duties to the best of their ability.
 
WORKING CONDITIONS
•             General office environment.
•             Occasionally required to visit operating locations including Bus Garages, Rail Shops, and construction sites.
 
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
•             Standard office equipment.
•             Personal computer and related software (i.e., Microsoft Office and Oracle).


Please note, employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA's residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [Click Here to Email Your Resumé] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

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